Randall County Republican Bylaws - 2018
ARTICLE I – NAME
Section 1. The name of this organization shall be the Randall County Republican County Executive Committee, hereinafter referred to as the County Executive Committee (CEC).
ARTICLE II – PURPOSE
Section 1. The purpose of the County Executive Committee (CEC) shall be:
to establish general policy of the Republican Party in the county, subject to direction of the biennial County Convention;
to represent the RepublicanParty of this county, state and nation , articulating the Party’s candidates;
to cooperate in carrying out programs initiated by the Republican Party of Texas, including but not limited to:
conducting a Republican Primary in Secretary of State approved voting centers within the county, dispersed and in convenient locations, but, at a minimum, having a voting location in each County Commissioner’s precinct; and
organizing a coordinated effort encouraging Get-Out-the-Vote, preceding each general election, to publicize the Party’s candidates.
Section 2. The CEC is charged with the responsibility of observing all laws of the State of Texas and these United States in fulfilling the purposes stated in this Article.
ARTICLE III – MEMBERS
Section 1. The voting members of the CEC when conducting official business required by the Election Code shall be the County Chairman and Precinct Chairmen. Officers and Committee Chairmen who are not Precinct Chairmen may serve as ex-officio (non-voting) members of the CEC.
Section 2. To qualify to hold the office of Precinct Chairman, a person must be a qualified voter residing within the bounds of the entity represented and cannot be a holder of elected public office at the county, state, or federal level or candidate for such office.
Section 3. The term of office shall be for two (2) years, commencing on the twentieth (20th) day after the Run-off Primary Election Day, as provided for in section 171.022© of the Election Code.
Section 4. Any vacancy in the office of County Chairman must be filled by a majority of the Committee membership. To be elected, a person must receive a favorable vote of a majority of the members voting. Precinct Chairman vacancies shall be filled by the CEC. A majority of the CEC membership present must participate in filling a vacancy and the person selected must receive a majority of the votes cast of those members participating in the election, as provided by Section 171.024(a) of the Texas Election Code. [see Section 171.024(c) for exception.]
ARTICLE IV – OFFICERS
Section 1. Officers of the CEC shall be the County Chairman, County Vice Chairman, Treasurer and Secretary. The County Vice Chairman shall be appointed by the County Chairman at the Organizational Meeting. The Treasurer and Secretary shall be elected by the CEC by a majority of members’ present following commencement of term of office. In no case shall the office of Treasurer be vacant more than ninety (90) days.
Section 2. The term of office shall be concurrent with that of the CEC except in the event of a vacancy in the office of County Chairman (at which time the appointed officers shall serve only until the election of a new County Chairman.
Section 3. A vacancy in the office of County Chairman shall be filled in accordance with the provisions of Section 171.025 of the Texas Election Code. Any vacancy in the office of Secretary or Treasurer shall be filled by the CEC following notice of the vacancy, or at a special meeting called for that purpose. Any appointed position shall submit a personal data sheet.
Section 4. Duties of officers shall be those prescribed by the parliamentary authority adopted by the CEC and these bylaws, as listed below;
County Chairman.The County Chairman shall be the CEC’s presiding official spokesman. He/She shall perform the duties required by statute, by these bylaws, and by the Rules of the Republican Party of Texas He/She shall be an ex-officio member of all County Standing and Special Committees. The County Chairman may be a member of the Texas Republican County Chairmen’s Association and any assessments or dues are to be paid by the CEC.
County Vice Chairman. The County Vice Chairman shall assist the Chairman as requested in the performance of any non-statutory duties of the office. The Vice Chairman may not perform any statutory duties as outlined by state law but may assist in any other functions of the County Chairman, including appointment to committees.
- < > The Treasurer shall be responsible for keeping systematic records and for complying with any applicable state and federal statutes with regard to reporting contributions and expenditures. The Treasurer shall prepare a current report of financial conditions for presentation to the CEC at each regularly scheduled meeting. The Treasurer shall be responsible for paying all statements to avoid late payment penalties. The Treasurer cannot vote or be counted in a quorum unless he/she is also a Precinct Chairman.< > The Secretary shall keep an up-to-date roll of the CEC’s members and ensure that each member receives timely notices of meetings. A permanent file containing minutes of the CEC meetings shall be maintained. In the event of a vacancy in the office of County Chairman, the Secretary shall call a meeting of the CEC for the purpose of electing a new County Chairman, as provided for in Section 171.025 of the Texas Election Code. The Secretary is authorized to receive applications for a place on the Primary Ballot, as provided for in Section 172.022(a)(2) of the Texas Election Code. The Secretary cannot vote or be counted in a quorum unless he/she is also a Precinct Chairman.
ARTICLE V - MEETINGS
Section 1. The CEC shall meet at least once a quarter.
Section 2. In each even-numbered year, as required by Republican Party of Texas Rule 8d, one of the regular meetings shall be an organizational meeting to be held with-in forty-five (45) days of the date the CEC takes office. (This is twenty (20) days after the Primary Run-off Election according to Subsection 171.022© of the TEC.) The County Chairman shall be responsible for calling the meeting. However, if the County Chairman does not call the meeting, then one-fourth (1/4) of the Precinct Chairmen may, by written demand, call an organizational meeting. Notice of the organizational meeting shall be mailed by USPS to the last known address of the members of the CEC at least fourteen (14) days prior to the date of the meeting and such notice shall state the time, date and location of the meeting and the name of the person(s) issuing the call. The agenda of the organizational meeting shall include, but not limited to, the swearing in of the newly elected executive committee members and adoption of bylaws and/or rules for the biennium. The proposed bylaws and/or rules shall be sent with the meeting call via USPS at least fourteen (14) days prior to the date of the meeting.
Section 3. Regular meetings shall be called by the County Chairman with a minimum of ten (10) days notice to each CEC member. Emergency meetings may be called by the County Chairman with a minimum of five (5) days notice to each CEC member.
Section 4. A special meeting must be held on petition of a minimum of twenty-five (25) percent of Precinct Chairs. Notice of such a meeting must be provided to every member of the CEC and held no earlier than five (5) days after presentation of the petition to the Secretary and/or County Chairman.
Section 5. All meeting notices must be in writing, either by USPS or electronic notice and include the date, time and location of the meeting. A notice must include a statement of any business requiring a vote of the CEC to be conducted at the meeting. Official action may be taken only on items listed on the notice unless unanimous consent is received from CEC members present at the meeting to waive such requirement.
Section 6. No county executive meetings shall be held during the week of the biennial State Convention or the quadrennial National Convention.
Section 7. In accordance with Republican Party of Texas Rule 8f, all meetings of the CEC, including meetings of any sub-committee or ad hoc committee, shall be open to any member of that CEC and they shall have the right to appear before any such committee, sub-committee, or ad hoc committee and make recommendations for the committee’s consideration or testify concerning any item under purview of the committee. The Rule does not preclude the committee from going into executive session. However, such executive session(s) shall be open to any member of the CEC, including ex-officio member.
Rule 8. Quorum, in accordance with Republican Party of Texas Rule 9:
Non-statutory Business and Filling Vacancies-one fourth (1/4) of the membership,excluding vacancies, shall constitute a quorum for conduct of non-statutory business
Statutory Business-A quorum for conduct of statutory business (called by the TEC) shall consist of those members present.
ARTICLE VI - COMMITTEES
Section 1. The County Chairman shall appoint the chairman of any Standing Committees deemed necessary to carry out policies of the local party.
Section 2. Each committee is authorized to develop procedures for conducting the business within that committee’s j jurisdiction, subject to review and amendment by the full CEC.
Section 3. A committee member or members may be removed from a committee upon request of the committee chairman or the County Chairman.
ARTICLE VII – POLICIES
Section 1. County Chairman is authorized to pay monthly bills for which statements or contracts are available.
Section 2. County Chairman and Treasurer are authorized to manage bank accounts and sign checks on those accounts. A copy of official bank statements to be included with each Treasurer report submitted to the CEC at committee meetings.
Section 3. A petty cash account may be established up to $150.00 for small purchases. County Chairman must authorize expenditures from this account and receipts must be filed to justify use of the funds.
Section 4. County Chairman is authorized to write checks with only one signature for amounts not to exceed $250.00 and receipts must be filed to justify use of the funds.
Section 5. County Chairman is authorized to spend up to $500.00 without prior authorization from CEC, but should canvas the CEC via electronic notice for input before expenditure. Authorization required after-the-fact and invoice or receipts to be filed for use of funds.
ARTICLE VIII – PARLIAMENTARY AUTHORITY
Section 1. The rules contained in the most current edition of Robert’s Rules of Order shall govern the CEC in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules promulgated by the Republican Party of Texas or any state or federal statutes.
ARTICLE IX – AMENDMENTS OF BYLAWS
Section 1. These bylaws may be amended by two-thirds (2/3) vote of the members of the CEC present and voting at a properly called meeting of the CEC by giving notice at the previous regular meeting or by mailing written notice to each CEC member at least seven (7) days in advance of a regular or special meeting called for that purpose.
Approved by CEC ___________________